If you paste the formula one cell down (to E3), it looks up the Unique ID that is also one cell down (B3). The position of the lookup value (Unique ID) in relation to the vLookup formula is maintained when you copy and paste. (See Advanced Tip below for more details.) Keep relative references in mind and use $ signs where necessary. The end result will look like something like this: =VLOOKUP(B2,'SheetName'!$B$1:$E$11,3,FALSE)įinally, copy and paste the formula to pull emails for the rest of the column. Insert a closed parenthesis ) and hit Enter. Remember to insert a comma between each value. You can edit the formula in either place.)įollow the guide and enter each value. (Note: You may notice Excel displays the formula in 2 places: the formula bar above and directly in the cell. Type the beginning of the formula: =VLOOKUP( If you feel comfortable with the vLookup tool instructions above, you can type the formula directly in the cell instead of using the wizard. See Advanced Tip below for more details.) This ensures that you reference the correct cells in the table array, meaning that the table array does not shift down when you paste the formula down.

(Note: if your table array is in the same Excel workbook, put $ signs around the cell values, similar to the example below. The result will look something like this:įinally, copy and paste the formula to pull emails for the rest of the column. Here, the Email field is the third column. Type the number of columns your field is from the Unique ID, where the Unique ID is 1. This identifies which column contains the information you want from Spreadsheet 2. For example, if 555123123 is duplicated in the table_array, where Student is the email in one row and Student in the other, Excel will choose one of the emails for you. Note: Make sure each Unique ID is listed only once in the table_array (on the second spreadsheet) so that vLookup retrieves the correct value. In this example, Excel looks up Campus ID 555123123 in the first highlighted column of Spreadsheet 2. In Spreadsheet 2 highlight the table containing the info you want, starting with the Unique ID. Go to the next field, Table_array (click in it once). It is usually in the same row as the empty cell you selected.Ĭlick once on the Unique Identifier so that the cell position will automatically fill in.

We'll walk through each part of the formula.įind the Unique Identifier (lookup value). Click that cell only once.Īt the top, go to the Formulas taband click Lookup & ReferenceĮxcel's vLookup wizard will pop up.

vLookup can pull email addresses from Spreadsheet 2 into Spreadsheet 1 by matching CampusID 555123123 in both spreadsheets. For example, we want to add a column for email address but that data exists on a separate spreadsheet. This KB article explains how, by using an Excel formula called vLookup.Įxcel's vLookup formula pulls data from one spreadsheet into another by matching on a unique identifier located in both spreadsheets. Users of UW-Madison's institutional Tableau workbooks may need to pull data from one Microsoft Excel spreadsheet into another spreadsheet.

Excel vlookup